Accounts Payable Coordinator

Summary:

As our Accounts Payable Coordinator you will work closely with both the Accounting Manager and the Director of Finance to assist with day-to-day, monthly and year-end operations of the Accounting/Finance Department. 

Primary Responsibilities: 

• Enter vendor invoices & prepare weekly check runs
• 3-way Match of vendor invoices
• Certain general ledger account reconciliations
• Manage Expense report process and corporate credit cards
• Selected general ledger account reconciliations
• Assist in compilation of quarterly physical inventories
• Cross functional back up for the department as needed
• Answer and route incoming phone calls
• Other duties as assigned

Competencies:

• Excellent communication skills, effective collaborating at all levels of the organization and interacting with vendors
• Strategic, innovative and entrepreneurial with systematic thinking skills.
• Proactive, results-oriented approach to the business, able to make expedient and insightful decisions and to hit deadlines
• Assertive and articulate, with excellent business acumen and judgement; ability to manage conflict productively.
• Excellent organizational skills and effective workflow management

Required Qualifications:

• Associates Degree in Accounting from an accredited college or university is a plus
• Must have at least 3-5 years of experience in accounts payable
• Must be extremely organized and exhibit a high degree of attention to detail
• Experience with Quickbooks a plus
• Maintain a high degree of confidentiality and professionalism
• Ability to meet tight deadlines and heavy workload
• Proficient with Microsoft Office (Excel, Word)

Physical Requirements:

• Communicate with others and exchange accurate information.
• Operate a computer and other office machinery or equipment.
• Ability to move about inside the office to access file cabinets or office machinery.

Work Environment

• This job takes place in a professional office environment and routinely uses standard office equipment.  Office employees are required to wear safety glasses, safety shoes, and a highly visible vest at all times in production areas and labs.

Total Security Solutions is an Equal Opportunity Employer with leadership and a culture that supports diversity and inclusion.